Director, CaliforniaColleges.edu Integrations

Career Opportunity

Director, CaliforniaColleges.edu Integrations

Remote
All candidates must live in California.

Posted: 4/28/21

The California College Guidance Initiative is looking for a director to join the team that manages CaliforniaColleges.edu. As part of the team, this position will be responsible for guiding the development of complex software integrations that underpin California’s official college and career planning platform for 6-12th grade students, parents, and educators.

The Director of CaliforniaColleges.edu Integrations will oversee all transcript-related functionality on CaliforniaColleges.edu, including:

  1. Robust tools that help students plan and monitor their progress toward meeting admissions requirements for the CSU and UC.
  2. Current integrations between CaliforniaColleges.edu and the college application platforms of the California Community Colleges (CCC), the California State University (CSU), the University of California (UC), and the California Student Aid Commission (CSAC).
  3. Exciting new statewide functionality to support the education and career journeys of all California students.

The ideal candidate for this position has experience working in college/K-12 admissions and student records management. The candidate should have an interest in large educational systems and the equity challenges that students face when navigating such systems as well as a strong desire to manage others.

The Director of CaliforniaColleges.edu Integrations is responsible for working closely with experts within CCGI as well as with the vendor of CaliforniaColleges.edu. For new functionality, this typically involves each step of the process from gathering requirements and writing specifications to performing quality assurance testing on completed code and writing user support documentation. This position does not write production code. However, a level of comfort with the software tools and languages in use at CCGI (Jira, SQL, Python, Excel, JSON, Salesforce) is recommended.

This position will directly manage one other staff member, but must be able to partner and collaborate with other subject matter experts on a project management basis. The Integrations Team may grow over time, which would increase the management responsibilities.

We work to solve large scale, system-level problems. You must be comfortable working with unknowns and ambiguous solutions, as well as passionate about promoting public education and advancing educational equity.

What Will You Be Doing?

  • Participate in day-to-day project management of CaliforniaColleges.edu and the technology vendor, including daily “stand up” meetings.
  • Develop product specification documentation that considers the technical and end user needs for new or iterated functionality, including diagramming data flows and sketching out data elements.
  • Ensure progress on development of functionality in accordance with specifications.
  • Support quality assurance testing on functionality, such as designing test case scenarios.
  • Support investigation and resolution of user issues.
  • Develop, approve, and maintain documentation that supports the understanding and usage of CaliforniaColleges.edu.
  • Develop, approve, and maintain protocols that ensure the CaliforniaColleges.edu Team functions in an efficient and proactive manner.
  • Manage CCGI’s information security processes, including advising CCGI Leadership Team and training staff.
  • Directly manage one staff member.

What Technical Skills Do You Need?

  • Regularly process and review logs for transcript files in AWS and CaliforniaColleges.edu environments
  • Develop documentation that considers the technical and end user needs to create the transcript files.
  • Ensure progress on cases in accordance with case management specifications.
  • Support quality assurance testing on transcript files, such as designing test case scenarios.
  • Support investigation and resolution of transcript file issues.
  • Develop and maintain documentation that supports the processing of transcript files.
  • Other duties as assigned by your supervisor.

What Leadership Skills Do You Need?

  • Desire to manage others by providing and receiving direct feedback, being vulnerable, and leading with professionalism and kindness.
  • Strong decision-making and professional judgement.
  • Ability to lead while maintaining a collaborative spirit with the ability to take abstract brainstorming and generate concrete proposals for action.

What Intangibles Do You Need?

  • Advance projects without detailed supervision, balancing multiple responsibilities, and providing colleagues with actionable proposals for advancing collective efforts.
  • Thrive in a fast-paced environment with changing priorities and deadlines.
  • Juggle multiple projects of various scopes with ease and grace.
  • Meticulous attention to detail.
  • Excellent verbal communication skills; ability to communicate with various levels of professionals.
  • Strong organizational, project, and time management skills.

More about the CaliforniaColleges.edu Team

The team is composed of individuals, working remotely across California, that support content, user support, data integrations, and product development (e.g. UX/UI, specification development, quality assurance testing). Not all of us have a product development or technical background, but we believe in continuous learning and are deeply self-motivated.

The team does NOT include developers. We work closely with a product manager and developers at our vendor to handle this portion of the product.

We are keen for you to bring experience that you can impart to the rest of us, but you also have to be interested to improve in many other skills and low ego enough to always take initiative to learn more. This role reports to the Vice President of CaliforniaColleges.edu.

More about CCGI

The California College Guidance Initiative (CCGI) works to ensure that all 6th-12th grade students in California have access to a systematic baseline of guidance and support as they plan, prepare, and pay for postsecondary education and training. This baseline is provided by CaliforniaColleges.edu. CCGI partners with K-12 school districts to support students, counselors, and parents with the systematic use of CaliforniaColleges.edu, including transcript-informed tools. CaliforniaColleges.edu also houses, audits, and transmits student data to help ensure more accurate and efficient decisions regarding admissions, financial aid, and course placement.

CCGI is a positive, diverse, and supportive culture. At our core, we prioritize the needs of students above all else.

Everyone at CCGI works remotely. We are all located in various parts of California. We rarely meet in person. Instead, we make use of tools, such as ZOOM, Slack, and Salesforce, to communicate and document our work.

CCGI is housed at the Foundation for California Community Colleges but is an autonomous initiative with its own mission, goals, and leadership team.

The Foundation for California Community Colleges (Foundation) is committed to providing an environment of mutual respect where equal employment opportunities (EEO) are available to all employees and applicants without regard to race, color, ancestry, national origin, genetic characteristics, sex, gender identity, gender expression, sexual orientation, marital/parental status, political affiliation, religion, age, disability, pregnancy, childbirth, breastfeeding or veteran status. In addition to federal law requirements, the Foundation for California Community Colleges complies with applicable state and local laws governing non-discrimination in employment.

The Foundation for California Community Colleges is committed to workplace policies and hiring practices that comply with federal, state, and local law. During the hiring process, the Foundation is interested in hiring qualified candidates who are eligible and authorized to work in the United States. However, at this time, the Foundation is not able to sponsor visas. As a result, the Foundation cannot hire applicants that currently, or in the future, require immigration sponsorship for work authorization (i.e., H1B or F1 Student Visa).

Contact

If you have questions about CCGI career or RFP opportunities please contact us.